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The Constitution of the Utah Association of Student Financial Aid Administrators have been placed here for the reference of the active members of the Association.
Index

PROPOSED CONSTITUTION OF THE UTAH ASSOCIATION
OF STUDENT FINANCIAL AID ADMINISTRATORS

January 1, 1980
Amended April 16, 1981
Amended November 12, 1987
Amended October 16, 1990
Amended November 13, 1992
Amended December 1, 2002
Amended January 1, 2011


ARTICLE I - Name

The name of this Association shall be the UTAH ASSOCIATION OF STUDENT FINANCIAL AID ADMINISTRATORS (UASFAA).

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ARTICLE II - Purposes

The purposes of the Utah Association of Student Financial Aid Administrators are:

  1. To serve the needs and interests of financial aid administrators of higher education and public or private agencies and organizations engaged in the support and/or administration of student financial aid in the State of Utah.
  2. To promote and facilitate communication between institutions of higher education and sponsors of student aid funds.
  3. To stimulate, promote, and conduct systematic studies and research, cooperative experiments, educational programs, conferences, and such other related activities as are desirable or necessary in fulfilling the purposes of the Association.
  4. To foster and promote standards of professional development and recognition for financial aid professionals and counselors institutions of higher education and other public and private agencies and organizations concerned with or engaged in the support and/or administration of student financial aid.

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ARTICLE III - Membership

Section 1. TYPES OF MEMBERSHIP
Membership shall be of two types B institutional memberships and associate membership. To be considered as a member of the association, annual dues must be paid.

Section 2. INSTITUTIONAL MEMBERSHIP
  1. Institutional membership shall be limited to institutions located in Utah which are actively engaged in the direction of student financial aid programs.
  2. Each institutional shall designate a voting representative who shall represent that institution with one vote.
Section 3. ASSOCIATE MEMBERSHIP
  1. Associate membership shall be open to persons representing public and private agencies and organizations concerned with or engaged in the support and/or administration of student financial aid. Associate membership shall also be open to persons actively engaged in the administration of student financial aid in institutions of post secondary education from other states.
  2. Associate members in good standing shall be entitled to attend all meetings of the Association, but shall not be entitled to vote as members of, or hold office in the Association.

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ARTICLE IV - Officers of the Association

Section 1. OFFICERS
The Executive Council shall consist of at least five active members of the Association. The Executive Council shall include the President, President-Elect, the Secretary/Treasurer, the Past President and the Associate Vice President and it may include the Special Representative Officer.

Section 2. ELECTION OF OFFICERS
  1. The President, President-Elect and Secretary/Treasurer will be elected by the voting members from each institution. Nominations will be made from the institutional membership. The President-Elect will conduct the elections by October.
  2. The Associate-Member Vice President shall be appointed by the Executive Council from the paid associate membership.
  3. The Special Representative Vice President shall be chosen by the other members of the Executive Council from active members of the association to provide representation on the Executive Council for public schools, private non-profit schools, or proprietary schools, in the event that there is no representation on the Executive Council from any one of these school categories as listed in this paragraph.

Section 3. SUCCESSION OF OFFICE
The President-Elect shall automatically become President of the Association upon the death, resignation, or removal of the President.

Section 4. TERMS OF OFFICE
  1. The term of office for the President and the President-Elect shall begin May 1 and terminate April 30 following.
  2. The term of office for the Secretary-Treasurer shall be two years, and shall begin May 1 and terminating April 30 two years following.

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ARTICLE V - The Executive Council

The Executive Council shall be composed of the incumbent officers of the Association and the immediate past-president.

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ARTICLE VI - Meetings

The Association shall meet at least once in the spring, and at such other times as is deemed necessary and appropriate by the Executive Council, and notice thereof shall be given to all members of the Association at least fifteen (15) days prior to the time so fixed.

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ARTICLE VII - Committees

Committees of the Association, both standing committees and special committees, may be created to promote the purposes of the Association and shall consist of members of the Association with their number, jurisdiction, method of selection, and tenure determine in accordance with the By-Laws.

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ARTICLE VIII - Amendments of Constitution

Section 1.
This constitution may be amended by an affirmative vote of at least two thirds of the active institutional members of the Association.

Section 2.
Proposals to amend this Constitution may be initiated by the Executive Council, a duty constituted committee of the Association, or any member of the Association. Such proposals must be in writing and, if initiated by an individual member, they shall be signed by at least three active members in good standing. Copiers of such proposed amendments shall be delivered to the Secretary for distribution to all members of the Association, and no vote shall be taken until at least fifteen (15) days after copies of such proposed amendments shall have been delivered to all members. The proposals may be delivered to the membership either by mail or electronically. Even though the proposals are delivered to all the membership, only the voting institutional representative will be given a vote.

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ARTICLE IX - By-Laws

By-Laws consistent with this Constitution shall be adopted or amended by a majority of the institutional members actually voting.

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